Partner Activation Coordinator

Women Leaders in Sports is seeking a highly organized, detail-obsessed Partner Activation Coordinator to ensure our partners receive exceptional service, flawless execution, and timely delivery of all commitments. This role is the operational engine behind our partnership strategy—tracking every deliverable, deadline, asset, approval, and activation with rigor and precision.

The ideal candidate is energized by checklists, timelines, and systems. They thrive on tracking hundreds of moving pieces, spotting gaps before they happen, and keeping cross-functional teams aligned. This person loves order, process, documentation, and delivering a seamless partner experience from onboarding through activation.

Key Responsibilities:

Partner Activation & Relationship Support

• Serve as the day-to-day point of contact for assigned partners.
• Track and manage partner deliverable—timelines, assets, approvals, reminders, and follow-ups—with exceptional accuracy.
• Assist in creating and updating partnership pitch decks, contracts, activation calendars, recaps, and one-sheets.
• Maintain detailed partner activation trackers, updating milestones, dependencies, and progress daily.
• Support partner relationship growth by anticipating needs and ensuring partners always know the status of their activation.

Campaign, Deliverable & Asset Coordination

• Manage the full workflow of creative assets: collection, organization, review, approval, and delivery.
• Ensure all partner-facing materials are on-brand, and aligned with contracted deliverables.
• Track concurrent campaigns with precision, ensuring deadlines are never missed.
• Document every action step, edit, and approval to maintain activation records.

Cross‑Functional Coordination

• Act as the central hub between Marketing, Creative, Events, Membership, and Operations.
• Prepare agendas, notes, and next steps for internal planning meetings.
• Maintain organizational systems (trackers, dashboards, shared folders, timelines).

Performance Tracking & Reporting Support

• Gather performance metrics and support the development of partner reports.
• Track activation results, engagement data, and feedback.
• Maintain meticulous logs of campaign activities and insights.

Experience and Desired Qualifications:

• 1–3 years of experiencein partnership activation, marketing coordination, project management, events, communications, or a similar operational role.
• Exceptional attention to detail—someone who catches small errors, notices gaps, and takes pride in accuracy.
• Highly organized and process-driven, with a genuine love for checklists, tracking systems, documentation, and order.
• Strong project management skills, including juggling multiple timelines and managing numerous deliverables at once.
• Strong communicator, equally skilled in writing, speaking, and listening.
• Comfort with complex tracking tools(e.g., spreadsheets, project management platforms, shared drives) and the discipline to update them consistently.
• Strong communicatorwho excels at keeping partners and internal teams informed, aligned, and on task.
• Demonstrated success operating independently as well as be part of a team, and ability to balance multiple priorities.

Who You Are:

• Proactive and anticipatory, often identifying next steps or potential issues before others see them.
• High-performer with low-ego – you get things done at a high level for the good of the team and organization
• Highly coachable and hungry for feedback to get better and excel in the role.
• An optimist who sees challenges as opportunities and believes everything is “figure-out-able”.
• Responsive and proactive
• Mission-driven, motivated by supporting leaders and growing their impact.

Compensation: Commensurate with experience; benefits package including medical, dental, and vision insurance. 401k with employer match.

How to Apply: 

• Submit cover letter, résumé and three (3) professional references via email to Christina Turner, Chief Strategy and Operating Officer Christina@womenleadersinsports.org
• Only electronic e-mail submissions will be considered. Please do not apply via LinkedIn. Applications will be reviewed until the position is filled.